So far we have discussed about the following issues at PPC's place on 080608.
1. Responsibilities of the alumni
a. Activities- Competitions-> to be put on hold until alumni becomes stable and profitable.
- Outings-> hopefully major events or festivals that come up. monthly is preferable.
-> doesn't matter if only three or thirty people turn up, as too many people is not preferred for some outings.
-> i will draft a template on the outings board for people to initiate outings.
-> pegged to the club's own organized ones too, whatever the club plans, alumni tries to turn up.
-> in due time, equipment for those w/o cameras can be provided, but need $$ first.
- Classrooms-> held by seniors for juniors
-> everytime a free wednesday comes up for any alumni seniors, please contact grouch who will contact elliot or vicky about a slot opening.
-> club exco can also request for classrooms during weekends or public holidays, but no guarantee on free slots.
-> the best way for the newbies to learn new stuff.
-> as requested by PPC, there will be a time when classrooms will stop, and club exco must take over the responsibility of teaching what they know.
- Exhibitions-> try to use minimal funds
-> some old birds can come up with a theme, we can organize an outing around the theme, whatever images that are exhibition material can be consolidated
-> printing, cutting mat boards, presentation etc. will be handled by club's gallery IC
-> can be used to earn money
-> latest theme proposed:
NATIONAL DAY- Open House-> alumni will come back during open house to let people know that MJ photog very on one
-> show off a bit
b. Alumni and Club Relationship- Role of Alumni-> to support all club activities
-> contribute through experience
-> add to the club's active strength during outings
-> organize events during the club's downtime eg. exams, J2 to J1 transition
- Restrictions on Alumni-> club cannot be dependent on alumni for daily running of the club
-> alumni does not do coverage of school events, exception of Orientation, Prom, Soiree and any really special events
2. Membership Issues
a. Entrance- all exco members who have handed over to the next exco will be automatically included in the alumni
- non-exco have an option to choose whether they want to be in the alumni or not
- external members from other jc are invited, but we have to work out membership benefits first (on hold)
b. The Boot- members who are non-active for a very long time and prefer to leave can choose to do so
c. Gaining Numbers- constant outings, members can invite friends along
- quentin to contact his bunch of photog friends and ask them along
- publicizing using exhibitions that feature alumni photos
- granted official status from ms lai (to be worked on)
- card invites to ex-club members who have not joined yet
- membership benefits (on hold, no $$)
3. Method of Contacta. Blog- the primary source of announcements and news
- the first channel for alumni info also
- quentin is the permanent webmaster
b. Phone Contact- will prepare a contact list. alex to send no1 exco's contact information to grouch
- if any important announcement or outing comes up, we will use sms to spam everyone
- grouch is the global point of contact. other point of contact for administrative issues are all the ex-chairmen or ex-vice-chairmen
c. Forum-
please register and post more!- people new to photography, don't remain blur! ask questions in the club 'basic training' forum for a serious reply
- new admins and moderators will be appointed soon
- open to suggestions, if you have feedback, there is a 'technical support' forum for you!
d. DeviantArt- Melissa shall set up an account for all MJC dA users
- we'll try it out first and see whether it works
4. Funding-> all funding issues to be put on hold. we'll see if the alumni stabilizes in abt 1-2 years first
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And let's give a round of applause for Eunice "Grouch" Chan for being the inaugural President of the Offical Alumni Society!
All hail the Chief!
